TL;DR: Caregiver job offer verification means checking official documents — employment contract, employer tax registration, work permit, agency licence, accommodation agreement, and insurance — before accepting any overseas job offer. If an employer hesitates to share any of these, treat it as a red flag.
Quick Answer: Documents You Must Ask For
Before accepting any caregiver job offer abroad, request these six documents:
- Official employment contract — signed, in writing, in your language
- Employer registration or tax documents — verifiable on government portals
- Work permit or visa documentation — showing your employer has applied or secured approval
- Recruitment agency licence — eMigrate RA number if an agency is involved
- Accommodation agreement — written details if accommodation is included
- Insurance and social security confirmation — proof you will be registered on arrival
If even one of these is missing or the employer refuses to share them, do not proceed.
So, You’ve Received a Caregiver Job Offer Abroad
You applied, waited, and now there’s an offer on the table — possibly from Greece, Germany, or another European country. It feels real. It feels exciting. And it might genuinely be your opportunity.
But before you say yes — before you share your passport, pay any fee, or book a flight — you need to verify the offer properly. Not because every offer is fake, but because the ones that are fake look almost identical to the real ones.
This guide walks you through exactly what documents to ask for, how to check they’re genuine, and what to do if something doesn’t add up.
Why Caregiver Job Offer Verification Matters
Europe’s demand for caregivers is real and growing. According to Eurostat’s Ageing Europe publication, the number of people aged 65 and over in the EU is projected to peak at 129.8 million by 2050 — creating urgent, sustained demand for qualified care workers across Greece, Italy, Germany, and beyond.
Scammers know this. They use that genuine demand to make fraudulent offers feel completely believable — professional offer letters, realistic salaries, and promises of visa support. Their goal is simple: collect money from you before you realise the job doesn’t exist.
Verifying your offer isn’t paranoia. It’s the step that separates a life-changing career move from a devastating financial loss.
6 Documents You Must Ask For — and How to Check Each One
When you receive a caregiver job offer, treat it like any major life decision—do your homework. Here are the critical documents you should request and verify:
1. Official Employment Contract
Your employment contract is the foundation of your job offer. A genuine contract should clearly outline:
- Your job title and responsibilities
- Working hours and rest periods
- Salary amount and payment frequency
- Accommodation arrangements
- Contract duration
- Notice period requirements
- Terms of termination
Under Greek Labour Law, all employment contracts must be in writing and comply with national labour standards. For Indian caregivers, the contract should be provided in both Greek and English so you fully understand what you are agreeing to.
How to verify: Do not accept a verbal promise or a draft. Ask for the final, signed version on company letterhead before any discussion of fees, flights, or documents.
Red flag: Employer refuses to provide a written contract, or pressures you to sign before you have read it.
2. Employer Registration and Tax Documents
Every legitimate employer — whether a care home, hospital, or private household — is registered with their country’s tax and labour authorities.
In Greece, employers must be registered with the Independent Public Revenue Authority (AADE). Ask for:
- Company registration certificate (or household employer registration for a private family)
- Tax identification number (AFM in Greece)
- Proof of social security registration
How to verify: Cross-check the employer’s registration number on the AADE website or the gov.gr portal, which centralises access to Greek government verification tools. For other countries, check the equivalent national business or tax registry.
Red flag: Employer refuses to share a registration number or the number cannot be found on official portals.
3. Work Permit and Visa Documentation
If you’re an Indian national seeking employment in Europe, you’ll need proper work authorisation. Your employer should provide documentation showing they’ve applied for or secured the necessary permits on your behalf.
Your employer should provide:
- Proof of work permit application or approval
- Visa invitation letter (if required)
- Documentation showing they’re authorised to hire foreign workers
For Greece, the Greek Ministry of Migration and Asylum outlines the visa and work permit process for non-EU nationals. For the UK, check whether your employer appears on the official UK Skilled Worker visa sponsor register — this is publicly available and free to check.
How to verify: Use the contact details listed on the employer’s official website and not the ones given by the recruiter, to check the visa information directly with the company.
Red flag: Employer asks you to pay large sums for visa processing, or promises a visa without applying through official channels. No employer can guarantee a visa — that decision belongs to the embassy.
4. Recruitment Agency Licence (If Applicable)
If a recruitment agency is involved, verify they are legally registered before sharing any documents or paying any fee.
In India, all agencies placing workers abroad must be registered with the Protector General of Emigrants under the Ministry of External Affairs. Ask the agency for their Recruiting Agent (RA) licence number and verify it directly on the eMigrate portal.
In Greece, recruitment agencies must also be registered with the Ministry of Labour and Social Affairs. Ask for:
- RA licence number (verifiable on eMigrate)
- Licence to operate as a recruitment firm in the destination country
- Professional liability insurance details
How to verify: Check the eMigrate RA verification page before any payment or document submission. If the number returns no result, stop all communication immediately.
Red flag: Agency refuses to share their RA number, or the number cannot be found on the portal.
5. Accommodation Agreement
If your offer includes accommodation — which is common for live-in caregiver roles — you need the terms in writing before you travel.
A legitimate accommodation agreement should confirm:
- The exact address and type of accommodation
- Room specifications and shared vs. private facilities
- Whether accommodation costs are deducted from your salary, and how much
- House rules, access hours, and privacy provisions
Under EU Directive 2019/1152 on transparent and predictable working conditions, employers must ensure accommodation meets basic health and safety standards. Request photos or a virtual tour before committing.
How to verify: Search the address on Google Maps to confirm it is a real residential or care property. Ask whether previous caregivers have used the same accommodation.
Red flag: Employer is vague about accommodation details, or says specifics will be confirmed “once you arrive.”
6. Insurance and Social Security Documentation
Before you travel, your employer should confirm how and when you will be registered for social security and health insurance in the destination country.
In Greece, this falls under the Unified Social Security Fund (e-EFKA). Your employer should provide written confirmation of:
- Social security registration (or the timeline for registration on arrival)
- Health insurance coverage
- Occupational accident insurance
This is not administrative paperwork — it is your safety net. Without it, any illness or accident abroad leaves you unprotected and liable for costs you cannot afford.
How to verify: Ask for the registration reference number or the date by which registration will be completed. Cross-check with e-EFKA if you have access.
Red flag: Employer says insurance “will be sorted later” without providing a written timeline or reference.
How to Verify Documents Are Genuine
Having documents is one thing; ensuring they’re authentic is another. Here’s how to verify what you receive:
Cross-Check with Official Sources
Don’t take documents at face value. Use official government websites to verify:
- Company registration numbers through tax authority portals
- Agency licences through labour ministry databases
- Work permit status through immigration department websites
For Greece, the gov.gr portal centralises access to government services and verification tools.
Request Direct Contact Information
Ask for official contact details—not just mobile numbers or personal emails. Legitimate employers will have:
- A registered business address
- Official company email addresses
- Landline telephone numbers
You can verify business addresses through online maps and local business registries.
Consult Official Embassy Resources
The Indian Embassy in Greece provides resources for Indian nationals seeking employment. They can often verify if an employer or agency is known to them and whether there have been complaints.
Similarly, check the Ministry of External Affairs guidelines on overseas employment for Indians. They maintain lists of registered recruitment agencies and provide alerts about common scams.
Use Trusted Recruitment Platforms
Working with established, verified platforms significantly reduces your risk. Platforms like Grandmama India specialises in connecting Indian caregivers with genuine overseas opportunities — every employer on the platform is independently vetted before any match is made, so the verification work is already done for you.
If at any point during verification something doesn’t add up — the registration number returns no result, the employer turns evasive, or you’re asked for money — stop immediately. Do not send further documents or payments.
Report it to the National Cyber Crime Reporting Portal or call 1930, and contact the Pravasi Bharatiya Sahayata Kendra if you are already abroad.
Your Rights as a Caregiver in Europe
Understanding your legal entitlements helps you immediately identify when an offer falls short of what the law requires.
Under EU Directive 2011/98/EU on the rights of third-country workers, you are entitled to:
- Equal treatment in working conditions, salary, and dismissal procedures
- Safe and healthy working conditions
- The right to join professional associations and collective bargaining processes
- Access to social security benefits on the same terms as local workers
In Greece, the Greek Labour Inspectorate (SEPE) oversees compliance with employment law. Familiarise yourself with these rights before signing anything — a legitimate employer will not object to you knowing them.
Your Caregiver Job Offer Is Only as Good as Its Documents
Verifying a caregiver job offer isn’t about being paranoid — it’s about being prepared. Legitimate employers respect your need to verify and will readily provide every document on this list. If someone becomes defensive or evasive when you ask reasonable questions, that tells you everything you need to know. Your caregiving skills are valuable. Make sure the opportunity matches that value from the very first interaction.
Unsure whether your offer is genuine? Talk to the Grandmama India team before you decide.
FAQs on caregiver job offer verification
1. What documents are required for caregiver job offer verification?
caregiver job offer verification requires an official employment contract, employer registration or tax documents, work permit or visa paperwork, recruitment agency licence, accommodation agreement, and social security and insurance confirmation.
2. How can I confirm a caregiver job offer is genuine?
You can confirm a caregiver job offer by cross-checking employer and agency details on official government websites, verifying work permit status, and ensuring all documents match across contracts, visas, and registration records.
3. What should I check in an employment contract for a caregiver job abroad?
A caregiver employment contract should clearly state your job title, working hours, salary and payment schedule, accommodation arrangements, contract duration, notice period, and terms of termination. If any of these are missing or vague, request clarification before signing.
4. Should I pay any fees to verify a caregiver job offer?
No. Genuine caregiver job offers do not require candidates to pay recruitment, placement, or verification fees. Any demand for upfront payment is a strong indicator of a potential job scam.
5. How do I verify a caregiver job offer for overseas employment?
Overseas caregiver job verification involves checking employer registration in the destination country, confirming visa or work permit eligibility, and consulting embassy resources or government labour portals before accepting the offer.
6.How does Grandmama help with caregiver job offer verification?
Grandmama supports caregiver job offer verification by connecting caregivers only with vetted employers, validating required documents in advance, and providing guidance throughout the overseas employment process.